By default, when you insert citations into your Word document, EndNote formats the citations in the formatting style that is currently in effect (this is called "instant formatting"). Instant formatting also automatically generates a bibliography as you insert citations. (Instant formatting can be turned off in CWYW preferences.)
In some cases you may wish to change the formatting style. Or (if instant formatting is not in effect) you may want to generate a new bibliography.
Changing the Current Output Style
Once you have chosen an output style using the Format Bibliography dialog box, that output style becomes the current output style, and is displayed on the toolbar at the top of the EndNote window.
To change the current output style, click on the current output style drop down box in the toolbar, and the list of output styles you have previously selected is displayed. Click on an item in the drop down box to make it the current output style.
If you cannot find the style from "Select another Style," here are instructions on how to download a style from EndNote.com. This example specifically demonstrates APA 7, but the instructions are the same for any style available from EndNote.com.
Editing Formatted Citations
If you need to change (add to, modify, or delete) your formatted citations, use the Edit Citation(s) command.
To modify the citation:
Exclude the author or the year by clicking the "Exclude author" or "Exclude year" checkboxes.
Add a prefix or suffix by typing text in the Prefix or Suffix boxes. The text will appear immediately before (prefix) or immediately after (suffix) the citation in your document.
In the Pages field, add page numbers to appear with the citation.(Note: The Pages field works only for styles containing a Cited Pages code in the output style. Examples include MLA, Chicago, and Turabian).
To add additional citations:
Click the Insert button. This will bring up the Find Citations dialog box.
In the Find Citations dialog box, click on the citation you wish to add, and click Insert. The citation will be added to your existing citation.
To delete the citation:
Click Remove, then click OK.
Note: Do not delete the citation in Word using the backspace or delete key. Special EndNote codes associated with the citation may not be erased and as a result your document file could become corrupted.
Cite While You Write allows you to insert images contained in an EndNote library into your Microsoft Word documents from within Word. These are called figures, and they are accompanied by figure citations. Figure citations are numbered sequentially and appear in parentheses.
The image itself appears either right below the citation or at the end of the document (in the figures list), depending on the formatting style you are currently using.
When you insert figure citations, EndNote automatically creates a figure list at the end of the document.
To insert images into your Word document:
If you inserted an image as a figure and then later decide to delete it, do the following:
4. Note: If you try to delete the picture without deleting the figure citation, it will reappear the next time a figure list is generated.
Journal publishers request that you remove EndNote’s field codes before submitting your manuscript. EndNote uses field codes to insert additional data into your document, and it interferes with the publisher’s software. To remove field codes, click Convert Citations and Bibliography
in the Bibliography group of the EndNote submenu, and then select Convert to Plain Text.
Word will prompt you to save this version of your paper with another name. You should do this so that you can edit the original version with the field codes intact in the future.